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A person is considered a bona fide student of Xavier University if one is duly enrolled, that is, if one has submitted the requisite valid credentials, with study load approved by his/her College Dean, has attended classes, and has paid his/her fees or has made arrangement for payment with the University.
Enrollment Procedures
Every prospective student must enroll during the prescribed registration period which is usually held one (1) week before the opening of regular classes. Enrollees should follow the detailed instructions on enrollment procedures posted at enrollment time. Scholars and grantees should also follow the enrollment procedures prescribed for them.
Students are responsible for observing proper sequence in the respective curricula. To this end, they are required to secure the updated list of all the subjects prescribed by their curriculum before enrolling. Enrollment in any subject without the necessary prerequisite is not valid and will not be credited regardless of the grade obtained. Only subjects approved for enrollment by the College Dean or his delegated representative may earn credits.
As a general rule, enrollment by proxy is not allowed. The student being enrolled by his proxy shall be responsible for any adverse consequence (such as being enrolled in wrong subjects, inconvenient schedule, etc.) that may result from this situation.
The enrollment of any applicant who is under suspension or expulsion or subject to expulsion, shall not be valid. The same holds true for the enrollment of any applicant from a private school course which has neither government permit nor recognition.
Step-by-Step Enrollment Procedure
Step 1. Pay the required minimum downpayment at the Finance Office and get the green Registration Form together with the Admit-to-Exam slip.
Step 2. Keep the admit-to-exam slip and fill-up the registration form. A fee of 75.00 is to be paid for green form replacement, and 50.00 for admit-to-exam slip.
Step 3. Proceed to your respected college for study load approval by the College Dean or Admission Director.
Step 4. Head to the Bookcenter and have your picture taken for the school ID.
Step 5. Proceed to the University Registrar for final submission and validation.
Required Minimum Downpayment for SY 2009-2010
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Course
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Amount
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All Undergraduate Colleges (except Nursing)
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3000.00
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Nursing
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4000.00
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MA, MS, PHD, DPA
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2500.00
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MBA, MPA, MOE, IDEA, MIT, MGPHA
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3500.00
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Law
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4000.00
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Medicine
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12000.00
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A. SECOND SEM. 2009 - 2010 DELAYED REGISTRATION AND FINAL VALIDATION DEADLINES
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Regular Registration
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Delayed Registration
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Undergraduate Colleges
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Nov. 3 - 7
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Nov. 9-14
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Graduate Sch./Med/Law
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Nov. 3 - 14
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Nov. 16 - 21
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B. Registration Fine: Delayed Registration/Validation - P 100.00
A) Deadlines for delayed registration procedures:
Undergraduate Colleges
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Nov. 13 (Friday)
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= last day for release of registration (green) forms
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Nov. 14 (Saturday)
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= last day for delayed Final Validation
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Graduate School/Medicine/Law
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Nov. 21 (Saturday)
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= Last day for release of registration forms/delayed
Final Validation
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B.) Student must complete or validate enrollment within the regular registration period. Fines will be imposed on
Delayed Registration/Validation P100.00
Adding, Changing, Dropping of Subjects
Adding, changing, and dropping subjects shall be made within the first two weeks of each semester and with the explicit approval of the College Dean and the Registrar. The student should accomplish the prescribed form for adding, changing, or dropping a subject, and should seek the approval of the Department Chair and the College Dean concerned. Such form is submitted to the College Dean. No student may drop/change a subject in which he/she is registered without the approval of his/her College Dean, otherwise he will receive a grade of AF for the course.
Withdrawal from Courses in the Program
Students may officially withdraw from enrolled courses upon recommendation of the College Dean and upon the approval of the Registrar within six weeks from the start of the semester. Official withdrawal means that the students has accomplished the official form for withdrawal with the approval of the College Dean and other school officials concerned. This request may be availed of only by students who have not exceeded the number of cuts or absences allowed. Officially withdrawn subjects may be given the grade of W. Unofficially withdrawn subjects will be marked AF. No request to withdraw from courses will be accepted after the sixth week from the start of the semester.
Leave of Absence
Sometimes a student has to withdraw from the College for non-academic or non-disciplinary reasons. This is called a leave of absence. A leave of absence may be granted only upon approval by the appropriate College Dean and the Registrar and only on the following conditions:
1. student is in good academic standing;
2. student is in good disciplinary standing;
3. student may not study or enroll in another school during the leave of absence;
4. the leave of absence may not exceed one academic year;
5. the leave of absence is normally availed of only once during his/her entire stay in the College.
Honorable Dismissal
A student who withdraws voluntarily from the College is entitled to a transfer credential (honorable dismissal) under the following circumstances:
1. dismissal is not due to disciplinary reasons;
2. clearance from all concerned offices within the University must be secured; withdrawal will be effective as of the date the completed clearance and load revision forms are filed with the Office of the Registrar.
Cross Enrollment
The term “cross enrollment” refers to simultaneous enrollment in two schools. No simultaneous enrollment in more than two schools is allowed. Only graduating students may enroll simultaneously in XU and in another school within the locality with the prior approval of the College Dean. A maximum total of six (6) units may be taken from other schools. The College Dean approves the total load to be carried at both schools. Violation of this rule may cancel whatever credits the student may have earned from the other school.
Permission for cross-enrollment is issued by the Registrar upon recommendation of the College Dean concerned and only if the applicant for the cross-enrollment is a candidate for graduation during the time when the request is made and only if the course is not offered at XU or is in conflict with the student's other subjects. Rare exceptions may be granted at the College Dean's discretion in consultation with the Department Chair concerned.
Cross enrollees (from other colleges/universities) are subject to all academic and disciplinary regulations of the University.
Permit-to-Study
A permit to study is a certification issued by the Registrar of the school allowing its student to enroll for a specific course/s during a specific term/s in another school without having the student categorized as a transferee.
The University Registrar may issue a Permit-to-Study in another school upon prior recommendation of the College Dean in consultation with the Department Chair concerned. As a general policy, Permit-to-Study will be issued only during summer and only for PAASCU-accredited schools, colleges or universities.
The Admission Director may admit a student of another school with Permit-to-Study at Xavier University for a specific term upon ascertaining that such a student is a desirable addition for that term to the XU Community. If admitted, he/she is allowed to enroll in courses specifies in his Permit-to-Study.
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Enrollment
